Executive Secretary - Administrative Support Role

Join PT Atlas Reinsurance Broker as an Executive Secretary and play a pivotal role in supporting our management team with top-tier administrative and organizational expertise. This position is ideal for a detail-oriented professional who thrives in a dynamic corporate environment. Based in Cempaka Putih, Jakarta, you will be responsible for managing high-level correspondence, scheduling, and coordinating meetings for our senior executives. Your ability to handle sensitive information with discretion and your strong organizational skills will be crucial in ensuring the smooth operation of our office.

PT Atlas Reinsurance Broker is a leading reinsurance broker in Indonesia, providing comprehensive risk management solutions to our clients. With a strong commitment to excellence and innovation, we offer a competitive salary and a supportive work environment. As an Executive Secretary, you will have the opportunity to grow your career within a reputable and dynamic organization.

In this role, you will be responsible for a wide range of administrative tasks, including but not limited to, managing calendars, coordinating travel arrangements, and assisting with the preparation of board meeting materials. You will also play a key role in maintaining the office's operational efficiency by implementing and enforcing administrative policies and procedures.

📋 Tanggung Jawab Pekerjaan

• Manage high-level correspondence and ensure all communications are accurate, timely, and professional.
• Schedule and coordinate meetings, appointments, and events for senior executives.
• Assist in the preparation and organization of board meeting materials, including agendas, minutes, and presentations.
• Coordinate travel arrangements for senior executives, including itineraries, accommodations, and transportation.
• Maintain and update the office's administrative systems, including calendars, contact databases, and meeting schedules.
• Handle sensitive information with discretion and confidentiality.
• Implement and enforce administrative policies and procedures to ensure the smooth operation of the office.
• Provide administrative support to the management team as needed.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Administration, Business, or a related field.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills in both English and Indonesian.
• Ability to handle sensitive information with discretion and confidentiality.
• Detail-oriented with a high level of accuracy and attention to detail.
• Strong problem-solving and decision-making skills.

🛠️ Keahlian

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